For our client, a global IT service provider for financial services, we are recruiting a

Personal Assistant.

As part of the Personal Assistance Department, the Personal Assistant will provide remote support for an Executive Manager.

Responsibilities:

• Maintaining the calendars of the management team and scheduling and organizing meetings;
• Tracking of deadlines and mailed items (Managing the mailbox);
• Sending reminders and standard communications
• Follow-up on to-dos & action items;
• Preparing presentation documents;
• Coordinating international workshops, including agenda setting, participants, and logistics. Support and track the status of preparations;
• Organization of travel arrangements and the processing of travel documents;
• General administrative tasks.

Requirements:

• Previous experience with calendar management - in Outlook or Google Calendar;
• Professional English level - written and spoken;
• Previous experience with travel management is nice to have;
• Good knowledge of MS Office (Outlook, Excel, PowerPoint);
• An accurate and reliable way of working;
• Very good communication and organizational skills;
• Pro-active and solution-oriented behaviour;
• Proactivity, attention to detail, adaptability.

Benefits:

• Meal, Travel Tickets;
• International Certifications (Prince, ITIL, IFOA, ACCA, Agile, etc.) and complete training curricula available (tailored courses);
• Work from Home Option available;
• German Language Courses.

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Only eligible candidates will be contacted, in a maximum of 3 weeks. All information will be treated as strictly confidential.

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